Fairhaven SLSC and Sandridge LSC – Sister Club Agreement

Background

Sandridge Life Saving Club and Fairhaven Surf Life Saving Club have enjoyed mutual gains from a sister club agreement that has been in place since December 2006.

Both clubs have changed and grown significantly since that time.

The Directors/Committee of both clubs respectively are appreciative of the work put in to establish this relationship by our predecessors and see ongoing benefits arising from its continuation.

The previous agreement was unchanged from 2006 and the need to update to reflect changes in both clubs was recognised.

The management of both clubs is in agreement that it remains both viable and desirable for Fairhaven and Sandridge to come to a mutual agreement on how both clubs can work together to enable sharing of facilities and member benefits.

We are hopeful that greater recognition and promotion of the sister club relationship to members will further leverage and enhance such benefits into the future.

The following document is a framework for members that defines the relationship more clearly.

We hope that it assists both clubs in achieving their goals and more broadly, enhancing the aims and purpose of the Surf Life Saving movement.

Darren West – President (2017/2018) – Fairhaven SLSC
Mal Freake – President (2017/2018) – Sandridge LSC



Sandridge can offer Fairhaven opportunities to:

Train for sport and lifesaving services at an excellent Melbourne facility for members who for time, family or financial considerations cannot make it to Fairhaven.

Recruit Melbourne based members that Fairhaven may not have had access to previously.

Benefit from, and contribute to, junior and senior competition team training at Sandridge for Fairhaven competitors.

Benefit from, and contribute to, the nippers program held at Sandridge. As Sandridge does not have a competition team, Fairhaven will benefit from the feeder system of nippers and juniors to the Fairhaven competition team.

Benefit from the year-round ski/kayaking training held at Sandridge on weekdays and weekends.

Promote Fairhaven as the coastal club of choice.

Use club facilities including equipment & showers.

Store competition equipment, if space allows.

Greater options for re-qualifying awards and training for awards. Sandridge belongs to a different district. Fairhaven, to date, has one window to complete all awards (with majority of awards offered during peak season); with continued access to Sandridge this becomes flexible.

Patrol at a Melbourne facility for members who for time, family or financial considerations cannot make it to Fairhaven.



Fairhaven can offer Sandridge opportunities to:

Train for sport and lifesaving services at an excellent surf coast facility for members to gain experience in surf conditions.

Assistance with trainers and assessors.

Benefit from, and contribute to, junior and senior competition team training at Fairhaven for competitors to gain surf experience.

Experience and mentoring for competing nippers.

Benefit from the various sporting events held at FSLSC e.g. Tim Gates Fun Run, Fairhaven Carnival, The Haven Classic.

Promote Sandridge as the Melbourne club of choice.

Use club facilities including equipment, showers and bunk house.

Store competition equipment, if space allows.

Patrol at a Fairhaven facility for members who would like to increase their patrol experience with more challenging conditions.



Fairhaven, being a coastal club, recognises the need for a training centre in Melbourne for its Melbourne based members.

Sandridge will encourage Melbourne based members to participate at Fairhaven as much as possible, because it acknowledges that Fairhaven has its own special club atmosphere, and that Fairhaven, with its surf beach, could result in long-term commitment from members to each club. However, both Fairhaven and Sandridge are realistic enough to know that the demands of training, work and study do take their toll and we are trying to retain the member’s interest in the whole lifesaving movement. Some Melbourne based members may find it difficult to access Fairhaven at times so we are trying to offer them different and more flexible options.

Surf Life Saving Australia permits members to patrol at any club around Australia to accrue hours for competition involvement. This encourages maximum participation and flexibility for members wanting to take part in competition . Individual clubs can implement their own policies to enhance participation for their members. The sister agreement with Sandridge offers a valuable opportunity for flexibility.

Sandridge is keen to create an atmosphere of sharing and commitment to lifesaving activities. Sandridge in conjunction with LSV has made the facilities a welcoming recreational hangout for surf sports competitors and Melbourne based members, similar to the experience at many Queensland, NSW and Perth clubs. Fairhaven will be welcome to hang up its club banners and sell club clothing at Sandridge creating a Fairhaven atmosphere.


Key elements of the agreement:

  1. Both clubs will remain separate legal / statutory identities, both retain membership of Life Saving Victoria and associated bodies.
  2. Sandridge members who compete for Fairhaven will be added as a competing Fairhaven member to the Surfguard membership system.
  3. Fairhaven members who patrol at Sandridge will be added as a non-competing Sandridge member to the Surfguard membership system. This is also open to any membership category.
  4. Fairhaven members will renew their membership each year as usual. Then renew (or join if not already a member) their Sandridge membership as per the sister club agreement, stating so in the comments section and quoting the receipt number of their membership payment. Vice versa for Sandridge members. This allows each member to be a member of both clubs but only paying one membership.
    1. Note: dual membership is not automatic. Members will need to request either a non-competition rights transfer (Fairhaven to Sandridge membership) or a competition rights transfer (Sandridge to Fairhaven membership) to ensure they are listed under both clubs in surfguard.
  5. Fairhaven and Sandridge will share information and resource programs through the following activities:
    1. Sandridge LSC will provide a brief report/update for Fairhaven committee meetings and vice versa.
    2. Both clubs will cover their own operating costs independently mainly through grants, donations and sponsorship.
    3. Both clubs will be responsible for all their administration duties, including LSV requirements. These tasks will be performed by the relevant club officers.
    4. Sandridge will act as a non-competition club. Sandridge members who wish to compete will nominate Fairhaven as their competing club.
    5. Both clubs will be responsible for the ongoing maintenance of their own equipment and facilities.
    6. The sister club agreement will be communicated to all members of both clubs via newsletters, club websites and social media.
    7. Where equipment and coaching is shared for training and competition, the relevant costs, policy and protocol will be agreed by both Club committees.
  6. The major components of the co-operation are:
    1. Training – annual planning to be put in place to co-ordinate awards training at both Fairhaven and Sandridge.
    2. Patrolling – increased number of Active Members to call on.
    3. Social activities for Melbourne based members to keep the Fairhaven/Sandridge social network and physical activity continuing all year round.
    4. Sports/competition – annual planning to be put in place to co-ordinate sports/competition training and teams for both junior and senior levels to extend the training season (e.g. mid-October to Easter) based at Sandridge.
  7. Period of agreement is for 5 years, with options for further 3 to 5 years. Termination of the agreement will occur when both parties agree the arrangement is not viable.
  8. Patrols:
    Competing members of both clubs need to comply with SLSA Policy 5.04 regarding Competition Eligibility (August 2017). Both Sandridge and Fairhaven will establish independent processes to deal with applications for Club Approved partial exemptions to these rules. Guidelines for the exchange of service contributions are outlined below:

Sandridge Members

  1. Sandridge members will be required to undertake their rostered patrols at Sandridge Beach.
  2. Sandridge members who wish to compete for Fairhaven will be required to undertake their rostered patrols at Sandridge Beach and complete 8 hours of their competition patrol hours at Fairhaven Beach or as a rostered Fairhaven water safety official at competition/nipper activities or other agreed contributions as specified within SLSA policy 5.04
  3. Sandridge to operate its weekend day patrol program: As per LSV Patrol Dates and Requirements circular for the season. Sandridge will establish core patrol teams of members to cover the patrol requirements.

Fairhaven Members

  1. Fairhaven members will be required to undertake their rostered patrols at Fairhaven Beach.
  2. Fairhaven competition members will be required to undertake their rostered patrols at Fairhaven Beach, which includes a minimum of 8 hours of their competition hours.
  3. Fairhaven to operate its normal patrols, with its rostered patrol teams.
  4. Fairhaven members who are not competitors may be asked, from time to time, to volunteer for 1 rostered patrol at Sandridge Beach to supplement Sandridge members. This is not a compulsory patrol and is in addition to their rostered patrols at Fairhaven Beach.
  5. Fairhaven competition members who use Sandridge facilities for training will be required to undertake 1 rostered patrol at Sandridge Beach or other agreed contributions as specified within the SLSA policy 5.04. This is to recognise the contribution that Sandridge makes as a feeder club to Fairhaven competition membership.

Download: Sister Club Agreement (pdf 165KB)

Sandridge LSC: www.sandridge.org.au